It is OK to finalize your submission even if information details for your colleagues are incomplete or inaccurate. Your colleagues can update their information at any time and those updates will automatically be included on your submission. An added participant, who did not have an account will receive an email to the address you entered, alerting them that an account was created on their behalf, but needs to be confirmed. The added participant will then need to go to the unconfirmed account to review/edit the details and activate the account. Only the participant/author will be able to confirm and activate the account.
If necessary, you may contact the participant separately and ask them to check the inbox and junk mail folders for an email from the Academy of Management with subject: “Participation in a 2020 Academy of Management Submission” with instructions on how to activate their account.